Congratulations! You’ve successfully established your own private practice and are ready to expand. You want to train new employees in providing the same excellent service that you do, to protect and enhance your reputation, and to generate passive income. Let Private Practice Launchpad help you grow! Start with our document collection and tailor our systems to best suit your practice.

 
 

 

We offer 2 packages to best fit your needs:

Ramp It Up - Multi-Clinician Package at $395

All In - Multi-Clinician Package at $995

 

All documents are provided in an editable format (Word or Excel) so you can edit them to fit you and your practice.

 

Ramp It Up - Multi-Clinician Package

Practice Information

  • New Clinician Checklist (quick reminders about the most important things to do/get in the intake, daily, weekly, monthly, and during termination)

Hiring

  • Licensed Clinician Employment Contract
  • Licensed Clinician Employment Contract - Exhibit A – Policies and Procedures
  • Licensed Clinician Employment Contract - Exhibit B – Arbitration Agreement

Managing Clinicians

  • Weekly Check-In Example (keeps track of a variety of information about the clinicians’ schedule, availability, etc.)
  • Caseload Cheat Sheet
  • Clinician Strengths and Interests Form (used to easily determine which clinician will be the best fit for the potential new client)
  • Timecard

Intake Forms (all worded for a group practice)

  • Adult - Initial Questionnaire
  • Credit Card Authorization Form - Individual
  • Authorization to Release Information
  • Adult - Individual Psychotherapy Contract and Consent
  • Brief Mental Status Exam
  • Diagnosis and Treatment Goals Form

Termination Forms

  • Termination Summary
  • Individual Adult - End of Treatment Evaluation
  • Individual Adult - End of Treatment Letter
  • Individual Adult - End of Treatment Letter (Clinician Leaving – New Clinician)
  • Individual Adult - End of Treatment Letter (Clinician Leaving – Treatment Ending)

Ready to tackle this next phase in your career? Purchase this package easily and securely by clicking the button below.

Buy Now

By clicking this button you agree to all terms and conditions.

 

All In - Multi-Clinician Package

Practice Information

  • General
    • Letterhead
    • Progress Note
    • Fax Cover Sheet
    • Client Files Organization
    • Vacation Notice
  • Clinician Manual (detailed systems/procedures regarding running a multi-clinician practice – 26 pages)
  • New Clinician Checklist (quick reminders about the most important things to do/get in the intake, daily, weekly, monthly, and during termination)
  • Tracking Systems
    • Client Database (tracks all client information)
    • Practice Tracker (tracks referral sources, type of services sought, etc.)
    • Statistics (tracks numbers/types of sessions and intake/session ratio)

 

Hiring Clinicians and Administrative Staff

  • Things To Do Upon Hiring Checklist
  • Contracts by Positions
    • Licensed Clinician Employment Contract
    • Licensed Clinician Employment Contract - Exhibit A – Policies and Procedures
    • Pre-Licensed Clinician Employment Contract
    • Pre-Licensed Clinician Employment Contract - Exhibit A – Policies and Procedures
    • Administrative Employment Contract
    • Administrative Employment Contract - Exhibit A – Policies and Procedures  
  • For All Employees
    • Exhibit B – Arbitration Agreement
    • Emergency Contact Information Sheet

 

Managing Clinicians

  • Weekly Check-In (keeps track of a variety of information about the clinicians’ schedule, availability, etc.)
    • Weekly Check-In Example 
    • Weekly Check-In for Summer
  • Caseload Cheat Sheet
  • Clinician Strengths and Interests Form (used to easily determine which clinician will be the best fit for the potential new client)
  • Timecard

 

Intake Forms

  • To Be Completed By The Client Prior To The Intake
    • Adult - Initial Questionnaire
    • Child - Initial Questionnaire
    • Family - Initial Questionnaire
    • Parent Support - Initial Questionnaire
    • Relationship - Initial Questionnaire
    • Teen - Initial Questionnaire
  • Psychotherapy Contracts and Consents
    • Child Psychotherapy Contract and Consent
    • Couples Psychotherapy Contract and Consent
    • Family Psychotherapy Contract and Consent
    • Group Psychotherapy Contract and Consent
    • Group Therapy Details Consent
    • Individual Psychotherapy Contract and Consent 
    • Parent Support Counseling Contract and Consent
    • Relationship Psychotherapy Contract and Consent
    • Teen Psychotherapy Contract and Consent
  • Additional Intake Forms
    • Credit Card Authorization Form – child/family/couple 
    • Credit Card Authorization Form - Individual
    • Authorization to Release Information
    • Information About Your Clinician (for pre-licensed clinicians) – Adult Client
    • Information About Your Clinician (for pre-licensed clinicians) – Child/Teen Client
  • To Be Completed By The Clinician After Intake
    • Brief Mental Status Exam
    • Diagnosis and Treatment Goals Form

 

Superbills

  • Superbill Example
  • Superbill Summary Worksheet (clinician completes this with the information needed for the office manager to create the superbill)
  • Superbill Summary Worksheet Example

 

Physician Letters

  • Letter to Physician – Template 1 - Intake
  • Letter to Physician – Template 2 – Follow-Up
  • Letter to Physician – Template 3 – Follow-Up
  • Letter to Physician – Template 4 – Follow-Up
  • Letter to Physician – Template 5 – Follow-Up
  • Letter to Physician – Template 6 – Follow-Up
  • Letter to Physician – Template 7 – Termination
  • Physician Update Information (clinician completes this with the information needed for the office manager to complete the letters to the physicians)

 

Termination Forms

  • Termination Forms To Be Used in Termination Session
    • Termination (How I’ve Grown) Worksheet – Child or Teen Therapy
    • Termination (How I’ve Grown) Worksheet – Couples Therapy
    • Termination (How I’ve Grown) Worksheet – Family Therapy
    • Termination (How I’ve Grown) Worksheet – Individual Therapy
    • Termination (How I’ve Grown) Worksheet – Parent Support
    • Termination (How I’ve Grown) Worksheet – Relationship (more than 2) Therapy
    • Termination Summary
  • Termination Forms to Send to Clients
    • Child Therapy
      • End of Treatment Evaluation
      • End of Treatment Letter to Parents
      • End of Treatment Letter to Parents (Clinician Leaving – New Clinician)
      • End of Treatment Letter to Parents (Clinician Leaving – Treatment Ending)
      • Example of Post-Service Check-In E-mail
      • Example of Unplanned Termination Letter
    • Couples Therapy
      • End of Treatment Evaluation
      • End of Treatment Letter 
      • End of Treatment Letter (Clinician Leaving – New Clinician)
      • End of Treatment Letter (Clinician Leaving – Treatment Ending)
      • Example of Post-Service Check-In E-mail
      • Example of Unplanned Termination Letter
    • Family Therapy
      • End of Treatment Evaluation
      • End of Treatment Letter 
      • End of Treatment Letter (Clinician Leaving – New Clinician)
      • End of Treatment Letter (Clinician Leaving – Treatment Ending)
      • Example of Post-Service Check-In E-mail
      • Example of Unplanned Termination Letter
    • Individual Therapy
      • End of Treatment Evaluation
      • End of Treatment Letter 
      • End of Treatment Letter (Clinician Leaving – New Clinician)
      • End of Treatment Letter (Clinician Leaving – Treatment Ending)
      • Example of Post-Service Check-In E-mail
      • Example of Unplanned Termination Letter
    • Parent Support
      • End of Treatment Evaluation
      • End of Treatment Letter 
      • End of Treatment Letter (Clinician Leaving – New Clinician)
      • End of Treatment Letter (Clinician Leaving – Treatment Ending)
      • Example of Post-Service Check-In E-mail
      • Example of Unplanned Termination Letter
    • Relationship Therapy
      • End of Treatment Evaluation
      • End of Treatment Letter 
      • End of Treatment Letter (Clinician Leaving – New Clinician)
      • End of Treatment Letter (Clinician Leaving – Treatment Ending)
      • Example of Post-Service Check-In E-mail
      • Example of Unplanned Termination Letter

 

Ready to tackle this next phase in your career? Purchase our MULTI-CLINICIAN package easily and securely by clicking the button below.

Buy Now

By clicking this button you agree to all terms and conditions listed below.

 

Terms & Conditions

By purchasing either of the multi-clinician private practice packages, you agree to the following terms and conditions:

  • The Clinician Manual includes specific information regarding the original clinic’s outside providers. This was intentionally left in, but if you use different providers, you can change/adapt it.
  • It is your responsibility to ensure that all communication systems you use are secure and HIPAA compliant.
  • Because the laws vary from state to state, you will need to consult with your attorney before using any of the included contracts.
  • By purchasing this, you agree to indemnify and hold Lindsay Smith and such practices and business organizations she is affiliated with, harmless in the event of legal actions against you or your practice.
  • You agree to use the paperwork and systems for you and your practice and not to share them with any clinicians outside of your practice.

 

We look forward to supporting you as you launch your practice!